Effective Date: October 27, 2026
Energy Roster (“we,” “us,” or “our”) is a Houston, Texas-based recruitment business serving employers and technical professionals across LNG, Power & Utilities, and Data Centers.
We respect the privacy of candidates, employers, and visitors to our website. This Privacy Policy explains what personal information we collect, how we use and protect it, and the choices available to individuals whose information we process.
This policy applies to our website, EnergyRoster.com, and to information provided through our recruitment activities and business communications.
1. Information We Collect
Candidates and Professionals
When you submit a résumé, contact us, or discuss career opportunities, we may collect:
- Name, email address, telephone number, and location.
- Résumé, employment history, qualifications, professional certifications, and technical experience.
- Career interests, employment preferences, availability, and location or travel requirements.
- Additional information voluntarily provided during recruitment conversations.
Employers and Business Contacts
When you inquire about recruitment services or communicate with Energy Roster, we may collect:
- Name, job title, company, professional email address, and telephone number.
- Hiring requirements, job descriptions, project information, and recruitment timelines.
- Information provided through business inquiries and subsequent communications.
Website Visitors
Our website and its service providers may process limited technical information, including IP addresses, browser information, and server activity records, to operate the website, maintain security, and prevent spam.
We ask that you do not submit Social Security numbers, banking information, government identification documents, medical records, or other unnecessary sensitive personal information through our public forms.
2. How We Use Personal Information
We use collected information to:
- Respond to inquiries from candidates and employers.
- Evaluate qualifications, experience, and professional interests.
- Identify and discuss relevant employment and recruitment opportunities.
- Match technical professionals with appropriate hiring requirements.
- Communicate about recruitment processes and potential introductions.
- Maintain professional relationships with candidates and business contacts.
- Operate and secure our website and communication systems.
- Fulfill applicable legal, regulatory, and recordkeeping obligations.
Submitting a résumé does not constitute an application to any particular employer or guarantee consideration for a specific position.
3. Candidate Consent and Information Sharing
Energy Roster will not submit a candidate’s résumé or identifying information to a prospective employer without first discussing the opportunity and obtaining the candidate’s approval.
We may share personal information with:
- Prospective Employers: Candidate information shared as part of an approved recruitment introduction.
- Service Providers: Organizations providing website hosting, business email, data storage, communication, and security services.
- Legal Authorities: When disclosure is required by applicable law, legal process, or other lawful obligations.
We do not sell personal information or share it for third-party advertising purposes.
4. Information Storage and Security
Our website operates using WordPress and Contact Form 7.
Information submitted through our contact and résumé forms is transmitted to our Microsoft 365 email system. Contact Form 7 is configured to process submissions without permanently storing form entries in the WordPress database.
Uploaded résumés are temporarily processed by the website hosting environment before being transmitted as email attachments. Under Contact Form 7’s standard operation, these temporary files are removed after processing.
Candidate and employer information may subsequently be maintained in authorized Microsoft 365 email accounts, documents, and business records.
We use reasonable administrative and technical safeguards intended to protect personal information against unauthorized access, misuse, alteration, or disclosure.
No internet transmission or electronic storage system can be guaranteed completely secure.
5. Data Retention
We retain personal information only for as long as reasonably necessary to support recruitment activities, maintain professional relationships, and meet applicable business and legal obligations.
Candidate Records
Candidate information will be reviewed when 24 months have passed without a meaningful recruitment-related interaction.
During this review, we will determine whether the information remains relevant and whether continued retention is appropriate. Information that is no longer needed will be deleted or otherwise handled in accordance with applicable requirements.
Continued communication or participation in recruitment activities may establish a new review period.
Employer and Business Records
Business contact information and recruitment-related correspondence may be retained while necessary to support ongoing business relationships, legitimate recordkeeping needs, or applicable legal obligations.
Individuals may request deletion of their information, subject to applicable legal requirements and legitimate retention obligations.
6. Website Cookies and Security
Energy Roster does not currently use advertising pixels, marketing tracking scripts, or third-party website analytics.
Our website may use technical cookies and related technologies necessary for normal website operation, administrative access, and security.
We use Cloudflare Turnstile to help protect website forms against automated submissions and abuse. This service may process technical information, including IP addresses and browser-related signals, for security purposes.
Further information is available in Cloudflare’s Turnstile Privacy Notice.
If we introduce additional tracking, analytics, or advertising technologies, we will update this policy and provide any legally required notices or choices.
7. Your Privacy Choices
You may contact Energy Roster to:
- Request information about personal data we maintain concerning you.
- Request corrections to inaccurate or outdated information.
- Request deletion of personal information, where applicable.
- Ask us to discontinue communications about future recruitment opportunities.
- Raise questions or concerns about how your information has been handled.
We may request reasonable verification of identity before fulfilling certain requests.
Requests will be considered in accordance with applicable privacy laws and any relevant legal or recordkeeping obligations.
8. External Websites
Our website may contain links to third-party websites, including professional networking platforms and external service providers.
Energy Roster is not responsible for the privacy practices of independently operated websites. We encourage visitors to review the privacy notices published by those organizations.
9. Changes to This Policy
We may update this Privacy Policy to reflect changes in our business operations, technology, recruitment practices, or applicable legal requirements.
The effective date displayed above will be updated when the policy is revised.
10. Contact Information
For questions about this Privacy Policy or requests concerning your personal information, contact:
Energy Roster
Houston, Texas, United States
Email: info@energyroster.com
Website: https://energyroster.com